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Extraordinary Lives Start With a Great Catholic Education

Transcript Requests


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 Catalog-Item Reuse ‭[1]‬

transcript-requests

​Student Transcript Requests

The Ontario Student Transcript (OST) is the official record of a student's secondary school academic achievement in the province of Ontario. Student records are confidential and transcripts are issued only on the written request of the student or parent/guardian (when student is under 18 years of age) and are subject to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

If the last secondary school you attended resided within the Dufferin-Peel Catholic District School Board and you require your transcript, please use the applicable process below to request your Ontario Student Transcript.

1. Applying to an Ontario College through the Ontario College Application Service (OCAS)


Please Note: This process is the same during the school year, including Christmas and March Break as well as July and August while schools are closed.

If you are a former student of the Dufferin-Peel Catholic District School Board and are applying to an Ontario college through the Ontario Application Service (OCAS) request your OST using the online electronic transcript request service available through OCAS.

To use this service you must:
•   Be a past student of the Dufferin-Peel Catholic District School Board
•   Apply to a minimum of one Ontario college
•   Pay the college application and transcript fees

To order your transcript online, go to OCAS.ca

Please note: If you are currently attending high school within the Dufferin-Peel Catholic District School Board, and are applying to Ontario colleges through OCAS, you do not need to request your transcript. Your transcript information will be forwarded to OCAS on your behalf. College applicants who left day school in June 2017, summer school marks and credits will be electronically transmitted and be available to OCAS after August 17, 2017 and from there be distributed to your selected colleges.

2. To Request your Transcript for all Other Purposes


DURING THE SCHOOL YEAR

From Monday August 29, 2016 to Friday July 7, 2017, requests for transcripts are processed by the Guidance Department of the student’s current or last secondary school attended. Please complete the Transcript Request Form and submit this form to the last secondary school you attended.

Please Note: During Christmas Vacation and March Break, secondary schools are closed. Please order your transcript from your last school attended prior to, or after, these times.

In Person
Please submit the completed form and applicable transcript fee to the last secondary school you attended within the board. You will be required to show identification when picking up your Transcript. If your transcript request form is being submitted by someone other than yourself you must attach a photocopy of your identification to the completed transcript form.

By Mail or Fax
Please mail the completed transcript request form with the applicable transcript fee (money order or certified cheque) and a legible photocopy of your identification directly to the last secondary school you attended within the board. Visit the board website at www.dpcdsb.org  to obtain the addresses and fax numbers of secondary schools within the Dufferin-Peel Catholic District School Board.



DURING THE SUMMER MONTHS


From Monday July 10, 2017 to Friday August 25, 2017, with the exception of July 14, 21, 28, August 4, 11 and 18 when the school board offices are closed, requests for transcripts are processed by the Admissions Office of the Communications and Community Relations Department at the Catholic Education Centre (CEC), 40 Matheson Boulevard West, Mississauga. Transcripts can be picked up at this location between the hours of 8:00 am and 4:00 pm Monday to Friday (with the exception of the above-noted Fridays). Transcript requests are only accepted and processed in person, via phone request or by mail. Please follow the instructions outlined below.

By Phone
Transcripts may be requested by calling 905-366-5729, following the prompts and leaving a clear and concise voice mail message. It is important that you leave the following information so that your transcript can be processed properly. Incomplete information may result in a delay processing your transcript.

1. Date of your request    
2. Student Name (Clearly spell first and last name)
3. Student Identification or OEN number if available 
4. Name of person requesting if other than the student
5. Last secondary school attended   
6. Year of leaving school
7. Date of birth
8. Number of copies required
9. Reason for the request
10. Contact phone number

Please fill out and bring the Transcript Request Form (Summer) when picking up your transcript.

By Mail
When ordering by mail, please allow at least two weeks to process a transcript.

Students may request transcripts by completing a Transcript Request Form (Summer) and mailing the form along with a legible copy of photo identification to the Dufferin-Peel Catholic District School Board, Attn: Admissions Department, 40 Matheson Boulevard West, Mississauga, ON L5R 1C5. The costs of ordering the Transcript are the same as those outlined below. Payment must accompany mailed requests.

If you require your transcript to be mailed via regular mail from the Dufferin-Peel Catholic District School Board, on your behalf, please indicate this on the Transcript Request Form and provide clear concise mailing or fax instructions.


Who Can Request and Pick Up a Transcript?
If the student is under 18, the student, the parent or the legal guardian may order and pick up a transcript. Photo identification of the person picking up the transcript must be shown.

If the student is 18 years of age or over, the student must show photo identification.

If the student is 18 years of age or over, a parent or guardian requesting the transcript on the student’s behalf must present written authorization from the student at the time of pickup. This written authorization must include permission to request as well as to receive the transcript. A legible copy of the student’s identification as well as identification of the person picking up the transcript must also be shown. In ALL cases a Transcript Request Form (Summer) must be completed.


When will the transcript be ready?
Requests received via phone prior to 9:30 a.m. will be processed and available for pickup at the Catholic Education Centre after 2:00 p.m. of the same day. Requests received after 9:30 a.m. will be processed and available after 2:00 p.m. on the next working day. Please note: We DO NOT call to confirm that your transcript is ready.


Where to pick up your transcript
Transcripts are to be picked up at the Catholic Education Centre (40 Matheson Boulevard West, Mississauga), Admissions Office, between the hours of 8:00 a.m. and 4:00 p.m. Monday to Friday, with the exception of July 14, 21, 28, August 4, 11 and 18 when the school board offices are closed. Check in at the reception desk in the lobby when you arrive.


Cost to Order a Transcript
The following are fees associated with the order and production of a Transcript:

•   Graduated or left between September 1, 2016 and August 31, 2017 inclusive, 
    there is no charge for the first copy. A $5.00   fee applies for each additional copy.
•   Graduated or left between September 1, 2012 and August 31, 2016 inclusive,
    the fee is $10.00 for the first copy and $5.00 for each additional copy.
•   Graduated or left prior to September 1, 2012 the fee is $20.00 for the first copy
    and $5.00 for each additional copy.

Transcripts can be mailed directly from the Catholic Education Centre (C.E.C.) and the above fees are inclusive of regular postage. Payment by money order payable to the Dufferin-Peel Catholic District School Board must be received prior to the Transcript being mailed. The responsibility and costs for premium shipping, by courier, express post etc. will be that of the applicant.


Payment Methods
When picking up a transcript, please pay with cash or money order payable to the Dufferin-Peel Catholic District School Board. There is no facility to pay by credit card or debit card at the Catholic Education Centre (CEC).


Other Important Facts
Any discrepancies in courses or marks will be resolved by the home school. The board will not change any mark or credit information. If a student earns a diploma as a result of successful completion of a summer school course, the home school must update the student’s information in order to have the diploma information printed on the transcript. For university and college applicants who left day school in June 2017, summer school marks and credits will be electronically transmitted and marks will be available to OCAS and OUAC after August 17, 2017.

The board DOES NOT print Report Cards and Ontario Education Numbers (OEN) are not released via the phone. The OEN is printed on your transcript if you were currently registered in a Dufferin-Peel CDSB school in the school year 2002-2003 or after. If you require your OEN, please request a transcript via the procedures above.

The Board will only process transcript requests during the summer months when schools are closed. If you require your transcript prior to Monday, July 10, 2017 or after Friday, August 25, 2017, please contact the last DPCDSB school attended.

To speak directly with a staff service representative, call 905-890-0708, ext. 24511, 24512 or 24519.​




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